Many accountancy and tax advisory firms in Spain face the same problem: every month brings more invoices, more clients, more bank accounts to reconcile, more year-end work and more urgent requests, yet hiring another accountant is not always viable. Fixed costs rise, recruitment takes longer, and the in-house team continues to work at full stretch.
The white-label accounting service for accountancy firms solves this bottleneck. The firm retains its brand, client relationship and control of the service, while a specialist external team carries out the accounting operations within its own processes.
In ContaFlow we help accountancy firms, tax advisory firms and professional practices strengthen their accounting function without increasing headcount. You can choose between two clear plans: 4h for €1,199 + VAT/month or 8h for €1,999 + VAT/month, depending on the workload your practice requires.
Quick overview
- What it is: accounting outsourcing under your firm's brand.
- Who it is for: accountancy firms, tax advisory firms and professional practices that need greater operational capacity.
- 4h Plan price: €1,199 + VAT/month.
- 8h Plan price: €1,999 + VAT/month.
- Tasks it can cover: invoices, reconciliations, period-end closes, payroll accounting and document support.
- Key benefit: you can take on more clients without hiring more staff or losing control of your client portfolio.
What is white-label accounting for accountancy firms?
White-label accounting white-label accounting, also known as white-label accounting, is an outsourcing model in which a specialist provider performs accounting tasks for an accountancy or tax advisory firm, while the service is integrated under the practice's own brand.
The end client continues to deal with their usual firm. They do not change point of contact, receive no communications from third parties and notice no break in the service. What changes is behind the scenes: the practice gains operational capacity without taking on a new in-house hire.
White label is not generic subcontracting
The difference lies in integration. A traditional accounting provider may work with its own tools and processes. An accounting outsourcing for accountancy firms in white-label format must operate as an extension of the practice.
- The accountancy firm retains the commercial relationship. The end client remains a client of the practice.
- The work adapts to the existing software. There is no need to change software or migrate all operations.
- The practice retains final control. ContaFlow performs and prepares the work; the firm reviews, validates and delivers it.
- Your brand remains the visible one. The external team works behind the scenes.
ContaFlow plans and prices
At ContaFlow, we work with two main plans so that each practice can hire the level of support it genuinely needs. The idea is simple: pay for real operational capacity, not for an oversized fixed structure.
4h Plan
€1,199 + VAT/month
Part-time accounting support. Ideal for firms that need to offload recurring tasks, reduce delays and free up their in-house team without hiring a full-time employee.
8h Plan
€1,999 + VAT/month
Full-time accounting support. Designed for practices with a high workload, active growth or a need for stable support within the accounting function.
| Plan | Commitment | Price | When to choose it |
|---|---|---|---|
| 4h Plan | Part-time | €1,199 + VAT/month | When you already have an in-house team but need to offload invoices, reconciliations, period-end closes or workload peaks. |
| 8h Plan | Full-time | €1,999 + VAT/month | When you need daily support, stable capacity and the ability to take on more clients without hiring staff. |
Is your firm growing but your accounting team cannot keep up? With ContaFlow, you can add a white-label accounting team from €1,199 + VAT/month, without hiring staff or losing control of your clients.
What the white-label accounting service includes
A white-label accounting service must go beyond simply posting invoices. The aim is to remove genuine operational workload so that the firm can focus on reviewing, advising, retaining clients and selling more.
Posting purchase and sales invoices
ContaFlow can take care of posting supplier and customer invoices, accounting classification, expense identification and preparing information for review. It is one of the most time-consuming tasks in any accountancy firm.
Bank reconciliations
Bank reconciliation is key to keeping accounts in order. The external team can review transactions, spot discrepancies, identify outstanding receipts and payments, and prepare the information so that the person responsible at the firm can validate the balances.
Support with monthly, quarterly and annual closes
Period-end closes are one of the areas where a lack of capacity is felt most. ContaFlow can support close preparation so that the firm meets deadlines with organised information and less last-minute build-up.
Payroll accounting entries
Where the firm also manages payroll, the accounting entries for payroll and social security contributions can be incorporated into the agreed workflow. This helps avoid discrepancies between accounting and payroll and makes for cleaner closes.
Document support and work organisation
Useful accounts must not only be posted; they must also be organised. The external team can help locate supporting documents, organise outstanding paperwork and prepare lists for internal reviews, closes or client requests.
Why an accountancy firm should outsource its operational accounting
Outsourcing accounting operations on a white-label basis does not mean losing control. It means no longer relying solely on in-house capacity to absorb all the firm's repetitive work.
Enables you to accept more clients without becoming overwhelmed
Many firms stop selling because they know their team cannot take on more work. With an external support team, the practice can continue winning clients without worrying about overloading operations.
Frees up the senior team
Senior professionals should not spend all day posting invoices. Their greatest value lies in reviewing, identifying risks, advising, retaining clients and selling higher-margin services. White-label accounting frees up time for the firm to become less administrative and more advisory-led.
Reduces fixed costs
Hiring in-house staff entails salary, social security contributions, holiday, cover, training, equipment and supervision time. With ContaFlow, the firm turns part of that requirement into a more flexible monthly service, with two clear prices: €1,199 + VAT/month for 4h or €1,999 + VAT/month for 8h.
Improves delivery times
When operational work is kept up to date, closes are completed sooner, issues are identified with more time to act, and clients experience a more organised service.
Reduces reliance on one person
At many tax advisory firms, sickness absence or an unexpected departure can bring much of the accounting department to a standstill. An external support service reduces that vulnerability and ensures operational continuity.
How service implementation works
Implementation is designed to be quick and practical. It is not about redesigning the entire firm, but about fitting an external team into the way you already work.
1. Initial workload review
First, we analyse how many clients the practice manages, which tasks it wants to delegate, which software it uses, where the bottlenecks are and what level of commitment it requires.
2. Choosing the plan
With this information, it is decided whether it is best to start with the 4h Plan for €1,199 + VAT/month or the 8h Plan for €1,999 + VAT/month. The decision should be based on workload, urgency and the level of support required.
3. Defining the scope
Before starting, we define which tasks ContaFlow will take on, how often, which clients are included in the service, which internal deadlines must be met and which work falls outside the initial scope.
4. Adapting to the firm's software
The team adapts to the firm's environment: A3, Sage, Holded, Anfix, Quipu, Contasimple, FacturaDirecta or other commonly used tools. The aim is to avoid unnecessary migrations and work within the system the practice already knows.
5. Operational launch and follow-up
Once the service has been set up, ContaFlow begins carrying out the agreed tasks. The firm retains visibility over the work, reviews progress and can adjust priorities according to the tax calendar or the arrival of new clients.
Choose the level of support your practice needs: 4h for €1,199 + VAT/month or 8h for €1,999 + VAT/month. We help you offload accounting work from the very first weeks.
How to know whether the 4h Plan or 8h Plan is right for you
The choice depends on the workload, urgency and level of support the firm needs. The key is not choosing the largest plan, but the one that resolves the practice's current bottleneck.
When to choose the 4h Plan for €1,199 + VAT/month
The 4h Plan is suitable if you have an in-house team but need to offload recurring tasks. It is ideal for:
- Accountancy firms starting to build up delays in invoice posting.
- Practices that want to free their accounting manager from repetitive tasks.
- Tax advisory firms with workload peaks but insufficient volume for a full-time role.
- Teams that need stable support without committing to a full-time hire.
When to choose the 8h Plan for €1,999 + VAT/month
The 8h Plan is the best option when the firm needs ongoing reinforcement with a daily operational presence. It is suitable for:
- Practices taking on many new clients.
- Accountancy firms with a high volume of invoices and reconciliations.
- Tax advisory firms that want to replace or complement an in-house accounting role.
- Teams that need more capacity for closes, document reviews and recurring operations.
Which types of practices is it particularly useful for?
The white-label accounting service can suit many firms, but there are cases where its impact is especially clear.
| Type of practice | Common issue | How ContaFlow helps |
|---|---|---|
| Growing accountancy firms | New clients come in, but the accounting team cannot absorb more work. | Provides operational capacity without slowing down client acquisition. |
| Tax advisory firms with quarterly peaks | Workload surges during tax closes, returns and annual accounts. | Makes it possible to strengthen the team during busier periods. |
| Small practices | There is reliance on one or two key accountants. | Reduces operational risk and improves service continuity. |
| Advisory-led accountancy firms | The senior team spends too much time on routine tasks. | Frees up time for tax and financial advice and client relationships. |
Mistakes to avoid when outsourcing accounting
White-label accounting works very well when implemented methodically. To achieve results from the outset, it is advisable to avoid these mistakes.
Not setting priorities
Delegating “all accounting work” from day one can create disorder. It is better to start with specific tasks: invoice posting, reconciliations or support with closes. Once the workflow is working, the scope can be expanded.
Choosing on price alone
Price matters, but it should not be the only criterion. Poorly posted accounts create rework, delays and a loss of trust from the end client. The key is to find the balance between cost, experience and genuine delivery capacity.
Not measuring results
To know whether the service is working, you need to measure: invoices posted, bank accounts reconciled, closes prepared, issues resolved and time freed up for the in-house team.
Not communicating client portfolio changes
When a new client comes in, a workload changes or an important close is approaching, the external team needs to know. Agile communication prevents delays and enables priorities to be adjusted.
Why ContaFlow is a solution designed for accountancy firms
ContaFlow is not a generic accounting service for individual businesses. It is designed for accountancy firms, tax advisory firms and professional practices managing multiple clients that need to strengthen their capacity without losing organisation or control.
- We work under your brand. The end client continues to see your firm as their sole point of contact.
- We adapt to your operations. We use your processes, priorities and, wherever feasible, your software.
- We offer clear plans. 4h for €1,199 + VAT/month or 8h for €1,999 + VAT/month.
- Scale without hiring. You gain accounting capacity without taking on a larger fixed structure.
- You regain time for business development. Your team can focus on advising, selling and retaining clients.
Conclusion: more accounting capacity without increasing headcount
The white-label accounting service for accountancy firms is a practical way to grow without every new client becoming an operational problem. It enables you to gain capacity, reduce internal pressure, cover workload peaks and free up the senior team for higher-value tasks.
With ContaFlow, the practice can choose between two levels of support: 4h for €1,199 + VAT/month or 8h for €1,999 + VAT/month. Two clear options designed for firms that want to keep selling, deliver a better service and retain control of their client portfolio.
The key is to start with a clearly defined scope, measure results and scale the commitment when workload requires it. It is not about losing control, but gaining operational strength under your own brand.
Contact ContaFlow
ContaFlow is a Spanish company specialising in accounting and payroll outsourcing for accountancy firms, tax advisory firms and professional practices. We operate as an external team working under the practice's brand, adapting to its tools, processes and quality standards.
If your firm needs more capacity to post invoices, reconcile bank accounts, prepare closes or strengthen its accounting function without hiring in-house staff, contact ContaFlow. We will help you choose between the 4h Plan for €1,199 + VAT/month and the 8h Plan for €1,999 + VAT/month, based on your practice's actual workload.
Strengthen your practice with an external accounting team under your own brand. 4h Plan for €1,199 + VAT/month or 8h Plan for €1,999 + VAT/month. Request a proposal tailored to your practice today.
